Chichester Board of Selectmen
Minutes of Meeting
Tuesday, May 26, 2015
Members Present: Richard DeBold, Michael Paveglio, Jeff Jordan, Town Administrator Jodi Pinard
Others Present: Chief Alan Quimby, John Martell, John Freeman, Road Agent Jim Plunkett, Donna Chagnon, Lucille Noel, Ann Davis, Jane Hubbard, and other members of the public
Call to Order: Mr. DeBold called the meeting to order at 6:30pm
Appointments:
Jane Hubbard – Hubbard Consulting – Hazard Mitigation Plan Update
Jane Hubbard stated that I work on emergency management planning throughout the state. It is important for you to have this plan as it makes the town eligible for federal emergency disaster funds. We are at the point now that we have a draft plan and I wanted to review it with the Board. There is some information that still needs to be completed which I will work with the committee on.
Mrs. Hubbard reviewed the draft plan. Once the draft plan has been completed it will be submitted to the state for review. The state and I will make any changes that are needed and it will then be forwarded to FEMA for their review. That can take anywhere from 3 to 12 months. Once there review is complete and they have approved the plan it will be at that point the Town will have a public hearing and sign the Certification of Adoption. It will be at that point the 5 year timeline for the plan will begin.
Department Heads:
Police – Nothing to report
Emergency Management – John Martell stated that there was nothing to report.
Building – John Freeman stated that we have issued 7 permits since the last time we met. The Hess station has been sold and I received a new plan to renovate the building.
Fire – Chief Alan Quimby stated that we continue to be very busy. Saturday we had two calls one in Bow and one in Northwood. All of the equipment is up and running and we are keeping busy.
Forest Fire – Steven Stock stated that the two fire bills I had discussed with you are in the folder for signatures. We have begun issuing fire permits again. Today is a class 3 day so permits are being issued on a day to day basis.
Library – Lucille Noel stated that the Library Trustees will be going over the survey results. We will also be addressing the Library aide position. We have also awarded Northeast Gutters the project to replace the gutter on the side of the building.
Highway – Jim Plunkett stated that the paving on Bear Hill Road and Pleasant Street is now complete. We have been touching up gravel on the dirt roads. The state never got back to us regarding the catch basin on the corner of Bear Hill Road and Route 28. If it starts to puddle at the end I might come back and put a leaching basin in. Shimming and overlay should be happening at the end of June early July. I would like to use the quotes from shimming for the paving of the berm around the salt shed. I would like to see the door installed on the salt shed when the spreader rack is built. Horse Corner will be fixed at the same time as the Hilliard Road culvert. Regarding Staniels Road I spoke to Richard about this and I got as much as I could get done before the road projects started and I am finishing up over there now.
Mr. Paveglio stated that the resident feels that the repairs you are completing will not work. They are doubting whether there is underdrain and if so why would you drive over it. I just wanted to let you know what the resident has concerns about.
Mr. Plunkett stated that there is undrain there. I filled it with a layer of grave, then fabric, installed the undrain and repeated the process. I am going to put some loam and seed down.
Mr. Plunkett also informed the Board Tim Ordway resigned. His last day will be June 4 Prisoners are coming in the week after he leaves and I will be utilizing them as well as my part timers as needed until the two open positions are filled.
General Business/Board Discussion:
Food Pantry Donation
A motion was made by Mr. DeBold and seconded by Mr. Paveglio pursuant to RSA 31:95-n, the Board of Selectmen shall accept and authorize the expenditure of unanticipated funds in the amount of $200.00 received from St. Stephen’s Episcopal Church to support the Food Pantry. It shall be the responsibility of the Town of Chichester to maintain accurate record of all funds, detailing their expenditures, and that such records shall be made available upon request. Motion Passes
RAC Appointment
A motion was made by Mr. DeBold and seconded by Mr. Paveglio to appoint Douglas Hall to the RAC as a full member until April 1, 2018. Motion Passes
Public Input:
Tom Houle asked about the seating arrangement at the Planning Board and why that was brought up.
Mr. DeBold stated that it was something he had merely suggested as he believes seating arrangements for committees should be changed periodically. Seating was changed for Budget Committee members during the last budget season. This gave members a chance to listen to new perspectives they may not have heard before. This is something that worked out well.
Adjournment
Being no further discussion, a motion was made by Mr. DeBold and seconded by Mr. Paveglio to adjourn the meeting at 7:54 pm. Motion passes.
Respectfully submitted,
Not approved until signed
Jodi Pinard, Town Administrator
Richard DeBold D. Michael Paveglio Jeffrey Jordan
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